Working in the IT department of my company is a blast. I always get to play with new technology. I get to help other employees in the company solve their computer problems. And ultimately, I am doing what I enjoy doing and getting paid to do it. There are some downsides, however.
1. Frustration from end-users.When people contact the help desk, they are always already a little upset. The only reason why people call the help desk is because they have already exhausted their options on how to solve their problems. They contact us in hopes that we can provide some enlightenment. Because they have already tried everything to their ability to solve their issue, they are already a bit frustrated with the entire situation. IT workers typically have to play shock-absorber to make sure that the user doesn't explode and have a complete break down. In fact, we have people yelling and ranting at us for things that are beyond our control.
2. Under appreciation.IT departments and employees are very under-appreciated. I feel that the best IT department is the IT department that is never seen. Everything is in full working order and no users are calling the help desk asking for help. However, in this situation, people get used to everything working and forget about the existence of the IT department. When people are calling the help desk, they are getting resolution for their computer problems. When enough of these incidences arise, IT departments scramble to find a more proactive solution for this problem. Essentially, this is a lose-lose situation. If we're doing our job 110% and being totally proactive, people forget about our existence and ponder the need for the IT department. If we're constantly answering help desk calls, people begin to grow frustrated with the frequency of these calls. I typically hear more complaints about the IT department rather than praising us for solving their computer issues. The funny thing is, despite these complaints, then people leave the company, I always here comments like "Wow, I miss a competent IT department", or "The IT department at my new company is so slow in responding to help desk requests".
3. Setting people up for disappointment.
People regard IT department workers as somewhat computer-know-it-alls. Often times, people have high expectations of us that we can resolve any issue or many anything happen. While we can resolve and make most things happen, some things just cannot be done. When telling users that something can't be done, I feel a little bit bad because I couldn't fully satisfy their expectation. Even though it really isn't my fault. People do appreciate when we are able to satisfy their requests, however, I feel that they remember the incidences when we can't satisfy their request to the fullest extent.
4. ALL CAPS DOESN'T MAKE US WORK FASTER.For some mysterious reason, when people email the help desk, they feel that typing in their subject line in all caps will make us respond faster. Let me tell you a secret though...it doesn't work. Whenever I see a help desk email with the subject in all caps, I always feel a bit annoyed. I feel that people think that we're robots that fix all the computers and that all caps will put their ticket in priority. I typically answer help desk request in a priority queue. For me to do this, I read all help desk requests, assess the situation and determine severity of the issue, and then determine a priority in relation of other help desk requests. Tickets in all caps always, in my mind, suffer a penalty and I don't respond as quick.
5. Stop persistently bugging us.We are aware of your situation. Bugging us only slows us down in finding a solution to your problem. When we have a solution, we will contact you and let you know how to fix it. In many cases, for my favorite users, I will personally stop by their office or cubicle and walk them through the solution. People who bug will get a quick and dirty email with the solution.
6. Don't call us if you don't want the problem fixed right away.For some odd reason, I have users calling the help desk requesting help, but when I offer to either log onto their computer remotely or come to their desk to fix the issue, they tell me that they are too busy to deal with it right now. It's good that we've established that you have a problem, but when we have the solution, let us resolve your issue. Don't push us off when we only want to help you out. When calling to the help desk, at least have some time allocated so that we can help you resolve your issue. Don't just call down to complain that something isn't working (See number 1 again if you are still confused.)
7. Don't call us, put us on speaker phone, and start chit-chatting away with your coworkers.It is very annoying to us when you call down to the help desk, pose your computer issue, and start chatting to your coworkers. Often times, we need to you be near by to either provide a password or to make sure that the issue isn't replicating after we've attempted a fix. Its very strange and annoying to be put on speaker phone and listen to your entire conversation. It becomes especially annoying when we have to ask you for something and we have to interrupt your conversation.
8. Why are you calling the help desk to clear out paper jams?I do realize that IT is a service department, however, why are you calling us to clear out a paper jam in the printer on the floor. Our paper "unjamming" skills are no better than yours. The procedure is simple and is outlined below.
- Open printer.
- Find jammed paper.
- Remove jammed paper.
- Close printer.
We don't have some unique built-in sensor that detects paper jam, at least I didn't have that upon birth. Stop being lazy. Don't be afraid to get toner on your hands. And remove that paper jam. You could have cleared the jam by the time you spent walking back to your desk, picking up the phone, calling IT, and waiting. Practice makes perfect and you probably won't end up like her.
9. Learn to use the technology that is in your office.If you have some product that sits in your office all day and you use it everyday, learn to perform all the basic features please. Why are you calling the help desk repeatedly for the same problem. Be a little proactive with your self and learn how to fix the problem. Don't call help desk every time you need an ink cartridge replaced. We'll be happy to show you how to do it, but don't expect us to come running up time and time again to keep fixing the same problem.
Show your IT department some love and appreciation. Bring them some caffeine for their long days, and maybe some breakfast sandwiches.

Labels: General